Below is some important information regarding requesting reimbursements for any research/work-related expenses you may incur.
Things to Note:
- All reimbursements must comply with the university’s policies as outlined here.
- Detailed information on the process can be found on the Student Reimbursement Tip Sheet , the Student Reimbursement Resources page, and this presentation.
- Expenses must be submitted no later than 60 days after the expenses were incurred or after the date of return from travel.
- Attach clear and complete documentation to avoid delays with Accounts Payable review (invitations, invoices, receipts, confirmation emails, redacted bank statements, PI approval emails, etc.).
- Always indicate an academic purpose on the expense reimbursement request. (ex. educational seminar, academic conference travel, and meals during the conference)
To Initiate the Reimbursement Request
- Gather digital copies of all your receipts.
- Send an email to Elizabeth (ehenaff@nyu.edu) with Paulette Bancroft (pb1089@nyu.edu) cc’d requesting approval for reimbursement of your purchases.
- The request should have an itemized and dated list of the items for reimbursement.
- Include the digital copies of your receipts.
- Once approved, Paulette will send an email confirming receipt and submission of the request to Accounts Payable.
- After Accounts has approved the request, you will receive an email from SIS with a one-time link to upload your receipts and information.