How to Request Reimbursement

Below is some important information regarding requesting reimbursements for any research/work-related expenses you may incur.

Things to Note:

• All reimbursements must comply with the university’s policies as outlined here.
• Detailed information on the process can be found on the Student Reimbursement Tip Sheet , the Student Reimbursement Resources page, and this presentation.
• Expenses must be submitted no later than 60 days after the expenses were incurred or after the date of return from travel.
• Attach clear and complete documentation to avoid delays with Accounts Payable review (invitations, invoices, receipts, confirmation emails, redacted bank statements, PI approval emails, etc.).
• Always indicate an academic purpose on the expense reimbursement request. (ex. educational seminar, academic conference travel, and meals during the conference)

To Initiate the Reimbursement Request

1. Gather digital copies of all your receipts.
2. Send an email to Elizabeth (ehenaff@nyu.edu) with Paulette Bancroft (pb1089@nyu.edu) cc’d requesting approval for reimbursement of your purchases.
1. The request should have an itemized and dated list of the items for reimbursement.
2. Include the digital copies of your receipts.
3. Once approved, Paulette will send an email confirming receipt and submission of the request to Accounts Payable.
4. After Accounts has approved the request, you will receive an email from SIS with a one-time link to upload your receipts and information.